Comm Travel

Going Somewhere? Let us help..

Faculty:

If you have any questions regarding funding, please see Tessa prior to your travel.

  1. Review the Faculty Travel Funding Guidelines
  2. Apply for OVPR and/or AAUP funding (log-in required)
    • Note: For the “Preparer/Contact” field, enter Tessa’s NetID: tec14004
  3. See Tessa to renew membership and/or register for conference using the ProCard
  4. Complete the Pre-trip portion of the Travel Web Form (green button on the right, log-in required)
    • Note: You do not need to complete the UConn Direct Payments section of the form
    • Note: Select KFS Processor section: Unit=CLAS Departments, Group=Communication
  5. Flying there? Use the Sanditz Booking Tool to book your flight. If you prefer to book elsewhere, please screenshot a price comparison to the equivalent flight in Sanditz or send your flight itinerary to Tessa ASAP so she can get the comparison.
    • Note: If you’re using Sanditz, you have multiple options to pay with:
      • One of your accounts—start-up or research
      • Your personal card—if you have department funding available, you’ll be reimbursed from one of your accounts post-trip
      • Travelers are not allowed to use the OVPR/AAUP account while booking in Sanditz—this money will be reallocated post-trip
  6. If your travel is for a conference that has negotiated a reduced rate at certain hotels, be sure to reserve your hotel room through the conference organization site as soon as they become available. (Note: we can no longer use the ProCard to reserve hotel rooms.)
  7. POST-TRIP
    • Provide Tessa with all original receipts (airfare, hotel, shuttle, taxi, etc.) and indicate if you would like to be reimbursed for mileage. Meal receipts are not necessary, you will be reimbursed based on the appropriate per diem rate.
    • Receipts must be original, itemized, and show proof of payment such as a “zeroed-out” balance that shows charge to credit card
    • Refer to our Reimbursement Materials Checklist

*Please email Tessa for information on printing conference posters.

  • If you’re booking a flight through Sanditz and would like to book the same flight for family members, call Sanditz. This way you can all be on the same flight—your flight direct billed, and other passengers paid with your personal card. University funds will not be used to pay for family members.
  • If your trip includes personal travel (which should be indicated on your travel webform), any Bradley parking pass requested will not cover those days. Once you return to the airport, you’ll be expected to pay for those days.

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Grad students:

  1. If your travel is for AEJMC, NCA, or ICA, see Tessa to register for conference using the ProCard
  2. Check to see if you are eligible for Doctoral Student Travel (DST) Funding
  3. If you are traveling internationally, regardless of being funded or not, you must complete the Global Affairs Travel Registration and the Pre-trip portion of the Travel Web Form (green button on the right, log-in required). Please inform Tessa of international travel so she can assist in having your $25 fee for the Global Affairs registration covered by the department.

The following steps are required of students who will be receiving funding for their travel (pre-paid conference membership or registration by the department does not count).

  1. Complete the Pre-trip portion of the Travel Web Form (green button on the right, log-in required)
    • Note: You do not need to complete the UConn Direct Payments section of the form
    • Note: Select KFS Processor section: Unit=CLAS Departments, Group=Communication
  2. Flying there? Send your flight itinerary to Tessa ASAP
  3. POST-TRIP
    • Provide Tessa with all original receipts (airfare, hotel, shuttle, taxi, etc.) and indicate if you would like to be reimbursed for mileage. Meal receipts are not necessary, you will be reimbursed based on the appropriate per diem rate.
    • Receipts must be original, itemized, and show proof of payment such as a “zeroed-out” balance that shows charge to credit card
    • Refer to our Reimbursement Materials Checklist

*Please email Tessa for information on printing conference posters.