Graduate Assistant Short-term Leaves and Time Off
The following information applies to short-term absences of three days or less. For information about maternity leaves, non-birth parent or adoption leaves, or non-parental extended leaves of absence (4 or more days), please go to the Human Resources website for Grad Assistant Leave Administration.
Article 10, Section 3 of the Collective Bargaining Agreement between the University and the GEU-UAW states: “A GA may request to take time off during academic break periods when classes are not in session.” And “Such requests that are consistent with the deadlines and responsibilities of the GA’s work shall not be unreasonably denied.”
The time off referred to in Article 10 is time that a GA can request to attend an scholarly conference, for example. If approved by the GA’s supervisor, a GA can be excused from his or her normal schedule and duties, providing any critical responsibilities are covered in some way.
Article 15, Section 1 of the Collective Bargaining Agreement between the University and the GEU-UAW states: “GAs may apply for leaves of absence pursuant to this article. Each GA shall be entitled to have up to three (3) days of such leave or leaves paid per semester. The remaining portion of leaves taken to this article shall be unpaid. For GAs on a 20 hour per week appointment, each day of paid leave shall be considered equivalent to four hours of work.”
The short-term leaves of absence referred to in Article 15 can be compared to “sick time” or “personal days.” As paid leave, the GA does not need to “make up” for the time he or she is out, though there may be specific tasks for which he or she is still responsible. However, as with other weeks during the GA’s contract, his or her total number of hours, with the approved leave time, should not average more than 20 hours.
- Each day of paid leave shall be considered equivalent to four hours of work. Each day equals four hours, therefore if a Graduate Assistant were scheduled to work eight (8) hours this would equate to two days of leave.
- Graduate Assistants must request approval for time off. If at all possible, GAs should request approval in advance for short-term leaves but should at least report any leaves taken as soon as possible.
- Short-term leave or time off requests or reporting should be done via the COMM GA Time Off Report/Request Form.
- It is within the University’s discretion to deny a specific leave request for good business reasons with the understanding that graduate assistants are entitled to three (3) days of paid leave per semester.
- Leaves do not carry over semester to semester. Therefore, if a Graduate Assistant holds an academic year appointment and uses fewer than three (3) days of paid leave during the Fall Semester, only three (3) days of paid leave are available during the Spring Semester.