Wait Lists & Permission Numbers: FAQs
The Communication Department uses the Wait List function in Peoplesoft (Student Admin system). If you are unable to enroll in a COMM class because the class is full or the open seats are reserved for majors, you can add yourself to the wait list for the class, as long as you have met the prerequisites. (You can waitlist ONLY if you have met the prerequisites.)
Once majors have had opportunity to register, we will begin to issue permission numbers to students on the wait list for a course. We will continue to issue permission numbers after the registration period has ended, as students drop from the class, until the end of the Add/Drop period (during the first 2 weeks) of the semester.
The permission number system for the COMM dept is centralized. Thus, please DO NOT CONTACT INSTRUCTORS for permission numbers to enroll. The wait list manager will issue permission numbers ONLY to the students on the wait list, in order to ensure students have the same opportunity to enroll.
Therefore, if you wish to enroll in a class for which a wait list has been generated, you MUST add yourself on the wait list in order to be issued a permission number. (See FAQ #4, below.) You will be notified BY EMAIL if there are seats remaining and a permission number has been assigned to you.
No. With the exception of classes designated Instructor Consent only, instructors do not issue permission numbers for COMM classes. The permission number system is centralized using the wait list function in peoplesoft (studentadmin) and numbers will be issued ONLY to those on the wait list.
There is no easy way to identify where you stand on the wait list because we prioritize the list when we issue permission numbers. We must first accommodate COMM majors before proceeding to other students on the list. We will also consider class standing (if someone needs the course to graduate that semester) and other factors. This is the order of priority we use to issue permission numbers to students on the wait list:
1. COMM Majors
2. Individualized Majors
3. COMM Minors
4. CLAS Students
We also give priority based on class standing within these groups: seniors first, juniors, sophomores, then freshmen.
After majors have had the opportunity to register, we will begin to issue permission numbers to the other students on the wait list. We will also continue to issue permission numbers as students drop their seats in the class, until the semester begins and through to the ADD-DROP period of the first 2 weeks of the semester. Therefore, you may be emailed a permission number anytime after registration begins, through the first two weeks of classes. If you no longer want a permission number, please delete your wait list entry (use the DROP function in Student Admin) so that we can issue the number to the next person in line.
(You can also find the steps described below in a pdf file: How to Add Yourself to a Waitlist in Student Admin
If the course is in your shopping cart:
– Click on the blue link for the class number.
– You will see a check box for “wait list if full”. Check the box, even if the class has open seats.
– Click the green button on the bottom till you get back to your shopping cart.
– Then enroll in the class by selecting the square radio button to the left of the class and click the green “ENROLL” button.
– Click the green button on the bottom to enroll and continue to click the green buttons to confirm until you see a green check mark confirmation that you have been added to the wait list for that class.
If the course is NOT in your shopping cart:
– Search for the class
– As you try to add the class to your shopping cart, one screen will have a check box that says “Wait list if full.” Check the box, even if the class is not full (but perhaps has reserved seats you cannot access.)
– Click the green buttons on the bottom of the page until the course has been successfully added to your shopping cart.
– Then follow the steps to enroll in the class by selecting the square radio button to the left of the shopping cart and click the green “ENROLL” button.
– Click the green button on the bottom to enroll and continue to do so to confirm until you see a green check mark confirmation that you have been added to the wait list for that class.
Once your registration (“enrollment appointment”) date/time listed in your Student Center of the Student Admin system.
Students can add themselves to wait lists until the first day of classes.
If you are not offered the wait list option for a COMM class, you most likely have not met the pre-requisites. Check the pre-reqs for the class in the course descriptions, in Student Admin or in the University Catalog. Some other reasons may be:
• Enrollment appointment date/time has not yet been reached
• Requisites for the class are not met (Message is returned to student that requisites are not met, does not tell them specifically what type of requisite is not met)
• Maximum units to wait list reached
• Instructor or Department Consent is required to enroll in the class (e.g. COMM 4991 or 4992)
• The academic department has chosen not to offer waitlist seats for the class.
• Negative service indicator (“Hold”) on the student account prevents adding a class
• The last day to wait list has passed
• Already on the wait list for the class
• Class section is not yet closed
• Wait list is at its capacity
Courses that require students have a particular academic level, a particular major or minor plan, a particular sub-plan, including or excluding specific classes, or a certain number of units (credits) are examples of requisites.
The class will remain closed and only those students issued permission numbers will be allowed to enroll. See FAQ #2 for the prioritization of the wait list.
Under certain circumstances a student can be waitlisted for more than one section of the same class:
• Not already enrolled in another section of the same class.
• Class has a single component only, such as lecture.
• Maximum number of wait list units (10) has not been reached.
• Wait listed for another section in a multiple component class (such as lecture and discussion or lecture and lab) that does not auto enroll into the same lecture.
Students are contacted via email with a class permission number to add themselves to the class. Students will use the class permission number to enroll in the class via the student administration system. Permission numbers will have expiration dates that could be as long as 24 hours to a few weeks. Students need to be sure to make note of how long they have to register, otherwise the seat will be given to someone else.
No, class permission numbers are used only for official registration.
Yes, students are allowed to wait list for classes that may conflict with enrolled classes. The student would have to resolve the time issue when allowed to enroll in the class. Permission numbers do not override time conflicts.
The limit is set by using credits/units rather than classes. Students have a limit of 10 credits/units.
Enrolled units and wait listed units are counted separately. Waitlisted courses are not counted towards full-time status or calculated in bills.
If the non-reserve capacity enrollment limit has been reached, the student can wait list for the class. The student will first receive the error message that only reserved seats remain and will be offered the option to wait list if a wait list capacity is set for the class.
Yes, wait listed classes will appear on both.
• Only if the class has a single component such as a lecture
• Class with multiple components that does not auto enroll into the same lecture.
• Class with multiple components that does not share any class numbers.
No, the student’s name is removed from the wait list.
Wait list class rosters will be deleted at the end of add/drop or the second week of classes. This allows time after the “last day to waitlist” for departments and faculty to issue permission numbers during add/drop.
Once it is removed from the Study List and Enrollment Summary, it is removed from all areas in the production database.
Class Wait Lists are available through class rosters in Student Administration.
No, a student can only confirm that she/he is on the Wait List for a class.
Yes, and they should when they decide they no longer want a permission number for that class, so the number can be issued to the next person in line.
When students register for the wait list, they are notified of their position on it.
No. Once the enrollment component of the class is closed, students can add themselves to the wait list. If a class offers 3 different discussion sections that all auto-enroll into the same lecture, once the discussion section is closed, students can add themselves to the wait list. The lecture and other discussion sections do NOT have to also be closed.